The pre-departure notification serves as an ‘insurance policy’ for your loved ones before you set off. Should an incident occur, the information contained within this document will directly determine the speed and efficiency of the rescue response. It should contain the following comprehensive details:
Part One: Basic Information
- Participant Details
Full names and ID numbers of all team members
Emergency contact names and telephone numbers
Blood type, allergy history, and pre-existing medical conditions for each individual - Equipment Details
Primary gear inventory (tents, stoves, etc.)
Communication devices carried (mobile phones, satellite phones, GPS model)
Emergency kit details (first aid kit, emergency shelter)
Part Two: Itinerary Details
- Route Specifications
Detailed route description including start point, end point, and intermediate waypoints
GPX track file (electronic copy to be provided to contacts)
Planned descent route and alternative escape routes - Timeline
Exact departure date and time
Estimated arrival times at key checkpoints
Planned duration for completing the entire journey
Final contact time (most critical time point!)
Part Three: Communication Plan
- Routine Contact
Agreed check-in times and methods
Checkpoints with signal availability for contact - Activation in Abnormal Circumstances
Number of hours after final contact time to initiate attempts
Number of hours after failure to contact to activate alert procedures
Specific information required for providing to rescue services
